Board Meeting 57

Meeting 57

28 to 30 May 2025  – Dalmahoy Hotel and Country Club, Edinburgh, UK

Travel and Accommodation

BM57 Edinburgh Supplementary Info and Lab Visits

BM57 Notice March 2025

Attendance Register BM57 – May 2025

ZOOM LINK

Floorplan Dalmahoy

PAPERS

1. AGENDA for BOARD MEETING 57

AGENDA SALT Board visit to HWU 28 May 25

AGENDA SALT Board visit to UKATC 30 May 25

1.1 Welcome

1.2 Apologies and Proxies

1.3 Appointment of Directors
       1.3.1 UKSC Director appointment – January 2025 M Sarzi
1.4 Draft Minutes Board Meeting 56 – Nov 2024
1.5 Additional Items
2. Telescope and Instrument Operations
2.1 Action Items – BM56
2.2 SALT-Board-SAAO-report-May2025-Skelton
       2.2.1 SALT Board Meeting #57 – SALT Director Report-signed
2.3 Annual Operations Plan – SALT Annual Performance Plan 2025-26-1
2.4 Operations Report – May 2025_signed
        2.4.1 SALT Technical report Shutdown 2025 – Issue B – Signed
        2.4.2 Plan for Spares Stock
        2.4.3 Louvre Replacement Project
2.5 SALT_Science_report___May_2025_signed
2.6 SUGAR report to SALT Board May 2025 (BM57)
       2.6.1 SUGAR_feedback___Nov_2024-signed
2.7 Safety
 3. Development/Maintenance Projects
3.1 Action Items – BM56
3.2 STC report v20250522
       3.2.1 PG_LC_mail_t3.2 STC report v20250522o_STC_about_SAC
       3.2.2 ReSAC_ Replacing the SALT Spherical Aberration Corrector
       3.2.3 SAC_intro
3.3 Projects Status Report
       3.3.1 RSS Upgrade Project Report May 2025 v3
       3.3.2 SALT Board – Project Report – IFU May 2025 – Signed
       3.3.3 Longslits Board report – May 2025
       3.3.4 NIRWALS Detector
                   3.3.4.1 NIRWALS_completion_update_20250519_v2
3.3.4.2 NIRWALS_Dark_Analysis_Report_2025_signed
3.4 SII Project
        3.4.1  Intelligent Observatory Project
4. Executive Session
4.1 Action Items – BM56
5. Corporate Governance 
5.1 Action Items – BM56
5.2 TOR of Board Committees
        5.2.1 TERMS OF REFERENCE FOR THE BOARD EXECUTIVE COMMITTEE – Nov 2024
        5.2.2 TERMS OF REFERENCE FOR THE FINANCE AND AUDIT COMMITTEE – Nov 2024
        5.2.3 TERMS OF REFERENCE FOR THE SCIENCE AND TECHNICAL COMMITTEE – Nov 2024
        5.2.4 TERMS OF REFERENCE FOR SUGAR – Nov 2024
5.3 Draft Minutes BEC 87
        5.3.1 Intelligent Observatory Project
5.4 SAAO-SALT OPERATIONS AND MAINTENANCE AGREEMENT 2025signed_2132025
5.5 Strategic Plan
5.6 External Review Report Action Items
5.7 Appointment of Additional Board member
       5.7.1 EXTRACT FROM MINUTES OF THE 50th BOARD MEETING 50 – 4.4.1 Change to Corporate Structure
6. Business Management
6.1 Action Items – BM56
6.2 Report of the Finance and Audit Committee
6.3 SALT Financial Status
        6.3.1 Financial Report 31 March 2025
        6.3.2 Debtors and Cash 31 March 2025
        6.3.3 AR and DF Projects
                   6.3.3.1 SALT Project Charter – NIR Storage
                   6.3.3.2 SALT Project PLM Implementation
6.4 Draft AFS 2025
6.5 Shareholding Status
6.6 Ops Levy Allocation 2025-26
6.7 NIRWALS Valuation
6.8 SALT Collateral Benefits at Partner Institutions
7. Corporate/Financial Decisions
7.1 Action Items – BM56
7.2 Financial Requests
       7.2.1 SALT_publication_charges___May_2025_signed
      7.2.2 EAS 2025 budget motivation
7.3 Corporate Decisions
       7.3.1 Request-for-LSST-approval-May2025
 8. Review of Action Items and Decisions
8.1 Action Items – BM56
 9. Next Meetings
9.1 Action Items – BM56
9.2 Details of 58th meeting
9.3 Venue and Schedule for 59th and 60th meeting
 10. Closure