Board Meeting 56

Ongegund Lodge, Somerset West, Cape Town, SA

Travel and Accommodation Arrangements

13 November 2024

09:00-16:00 Strategic Session

16:30-17:00 AGM24

14 & 15 November 2024  – Board Meeting

BM#56 Notice Sept 2024 Cape Town

Attendance Register BM 56

PAPERS

1. AGENDA for BOARD MEETING 56 v2

1.1 Welcome
1.2 Apologies and Proxies
1.3 Draft Minutes Board Meeting 55 – May 2024
1.4 Additional Items
2. Telescope and Instrument Operations
2.1  Actions from Previous Meeting
2.2 SALT Board Meeting #56 – SALT Director Report
2.3 SALT Board Meeting #56 – Operations Report- Nov 2024
        2.3.1 Telescope Throughput
        2.3.2 Plan for the Control of Spares Stock
        2.3.3.1 Laser cutter replacement investigation
        2.3.3.2 Short Motivation for laser replacement
        2.3.4 SALT Primary Mirror Plan
        2.3.5 SALT Louver Replacement_ Feasibility Study
2.4 SALT Science Output – Nov 2024
        2.4.1 NIRWALS Shared Risk Data Feeback v1
        2.4.2 NIRWALS Science Verification Report by UW (incomplete)
2.5 Safety
3. Corporate Governance
3.1 Actions from Previous Meeting
3.2 Draft Minutes BEC 86
3.3 Finance and Audit Committee
3.4 DRAFT TERMS OF REFERENCE AND MEMBERSHIP
        3.4.1 BOARD EXECUTIVE COMMITTEE – Nov 2024
        3.4.2 FINANCE AND AUDIT COMMITTEE – Nov 24
        3.4.3 STC – Oct 24
        3.4.4 SUGAR
3.5 Risks Identified Nov 2023 – updated Nov 2024
3.6 SALT Exhibit Plan and Budget 2025
3.6.1 Report to the SALT Board on GA 2024 Booth and Related Activities – 16092024
3.7 Strategic-Plan-Sep-2023-v2
3.8 PROGRESS ON EXTERNAL SALT REVIEW RECCOMENDATIONS NOV 2024
3.9 SAAO-SALT OPERATIONS AND MAINTENANCE AGREEMENT 2025 – Working Draft 08-11-2024
        3.9.1 SAAO Cost Allocation to SALT for 2025 Agreement -draft-12-11-2024
        3.9.2 SAAO-SALT KPIs – October 2024_Excl Internal KPIs
4. Business Management
4.1  Actions from Previous Meeting
4.2 NIRWALS Valuation (RS)
        4.2.1 NIRWALS_EVALUATION_REPORT_FINAL
        4.2.2 BershadyMemo
        4.2.3 NIRWALSReply
4.3 SALT Financial Status (LL)
        4.3.1 Debtors and Funds – 31 October 2024
4.4 Shareholding Status
        4.4.1 UKSC
        4.4.2 UW
4.5 Annual Operating Plan 2025/26-2027/28
4.6 Annual Operating Budget 2025-26
       4.6.1 Annual Tech Ops Budget 2025-26
4.7 AR&DF Projects 2025-26
4.8 Ops Levy Allocation 2025-26
        4.8.1 Ops Levy Allocation 2025-26 Alternative
4.9 SALT Collateral Benefits at Partner Institutions
4.10 SAAO-board-report
5. Executive Session
6. Project Status
6.1  Actions from Previous Meeting
6.2 Letter_STC_GrootBuckley_SALTBoard_Oct2024
       6.2.1 STC_ToR_Oct24
6.3 Projects Status Report
       6.3.1 RSS Upgrade Project Report Nov 2024 v2 (RSk, ERC)
       6.3.2 Options – Field of View
       6.3.3 SALTICAM Replacement Resource Requirement
       6.3.4 Slit Mask IFU Report November 2024
6.4 SII-MaxE-SAAO-board-summary
6.5 SUGAR report to SALT Board November 2024 (BM56)
6.6 Possible use of DOTIFS at SALT
 7. Corporate/Financial Decisions
7.1 Actions from Previous Meeting
7.2 Financial Requests
7.3 Corporate Decisions
       7.3.1 LSST-SALT-board-Letter-v2
       7.3.2 Election of SALT Board Chair
8. Review of Action Items and Decisions
8.1 Actions from Previous Meeting
9. Next Meetings
9.1 Actions from Previous Meeting
9.2 Details of 57th meeting
9.3 Venue and Schedule for 58th and 59th meeting
10. General
10.1 Actions from Previous Meeting
11. Closure