Board Meeting 54

13 & 14 November 2023  – Boyden Observatory, Bloemfontein, SA

Travel and Accommodation Arrangements

ZOOM INVITATION

BM #54 Notice Sept 2023 Bloemfontein

Attendance Register BM 54

PAPERS

1. AGENDA for BOARD MEETING 54

1.1 Welcome
1.2 Apologies and Proxies
       1.2.1 Proxy – FN
       1.2.2 Proxy – VM
       1.2.3 SALT_Board_appointment_KH_v1.1RM
       1.2.4 Proxy – MSh
1.3 Draft Minutes Board Meeting 53 – May 2023
1.4 Additional Items
2. Telescope and Instrument Operations
2.1  Actions from Previous Meeting
2.2 BOARD#54-saaodir-nov2023_231111_082438
       2.2.1 ExtRev-saaodir-oct2023
2.3 Operations Report
        2.3.1 SALT OPERATIONS – 2016-2023
        2.3.2 Astronomy Operations Report – November 2023
        2.3.3 Technical Operations Report- Nov 2023 (updated 11/11/23)
        2.3.4 Technical Report – Control Software – Nov 2023
        2.3.5 Technical Report – Impact of Load Shedding – Nov 2023
2.4 SALT Science Output
        2.4.1 SALT simulations – Board report v2.0
        2.4.2 SPIE_polSALT_paper_v3
2.5 Safety
3. Corporate Governance
3.1  Actions from Previous Meeting
        3.1.1 Conflict of Interest Policy
        3.1.2 PROPOSAL FOR SALT OPEN TIME – November 2023
3.2.1 Minutes BEC 81
3.2.2 Draft Minutes BEC 82
3.3 Finance and Audit Committee
3.4 Risk Register
       3.4.1 Risk Analysis Nov 2023
       3.4.2 Risks Identified Nov 2023
3.5 Marketing and Publicity Plan
3.6 Strategic Plan Sep 2023 v2
3.7 SALT External Review Executive Summary
       3.7.1 Final Status of the 2016 Review Recommendations (for noting)
3.8 SALT-scenarios-Sep2023
       3.8.1 SALT management sketch
3.9 SAAO-SALT Operations Contract 2025
4. Project Status
4.1  Actions from Previous Meeting
4.2 STC Report_SBM54
4.3 Projects Status Report – Nov 2023
        4.3.1 SMI_Report_SALT_Board_Nov2023 (for noting)
        4.3.2 Project Report – RSS LongSlits – Nov 2023
        4.3.3 Project Report – Pointing Model Report – Nov 2023
        4.3.4 Project Report – Calsys II – November 2023
        4.3.5 RSS Upgrade Project Report Nov 2023 v2
        4.3.6 Project Report – Coating Plant November 2023
4.4 2023-09-SII_Quarterly-Report#17
4.5 NIRWALS_2023_Nov
5. Executive Session
6. Business Management
6.1  Actions from Previous Meeting
6.2 NIRWALS Valuation
       6.2.1 SALT-NIRWALS-EvalComm-Charge_061123
       6.2.2 SALT-NIRWALS-EvalComm-Membership_061123
6.3 SALT Financial Status (LL)
        6.3.1 Funds and Debtors – 31 Oct 2023 (for noting)
        6.3.2 FINANCIAL AND BUSINESS REPORT – Oct 2023 (for noting)
        6.3.3 Financial Report 5 years 2017-2024 (for noting)
6.4 Shareholding Status
        6.4.1 Share Sale Agreement – UKSC_UN_SALT (for noting)
6.5 Shares to Redeem DF Balance 31 March 2023
6.6 Sale of Telescope Time to CMU
6.7 SALT Technical Operations – Resource Plan – Oct 2023
6.8 SALT Proj 2023-24 and Budget 2024-25 – BM Nov 23
       6.8.1 2024-25-SALT-Tech-Ops-Budget-PROPOSED-DRAFT-2023-11-03
       6.8.2 AR&DF Projects 2024-25
6.9 Ops Levy Allocation 2024-25
       6.9.1 Ops Levy Allocation 2023-2024 – Existing vs New shareholding
       6.9.2 Ops Levy Allocation 2024-2025
       6.9.3 Cost of SALT Operations 2017 to 2024 (for noting)
6.11 SALT Collateral Benefits at Partner Institutions
7. Corporate/Financial Decisions
7.1 Financial Requests
7.2 Corporate Decisions
8. Review of Action Items and Decisions
9. Next Meetings
9.1 Details of 55th meeting
9.2 Venue and Schedule for 56th and 57th meeting
10. Closure